Annotate and Markup PDFs for Group Review
Intro
Annotation apps help users review and improve their PDF documents by giving them editing tools and letting them add notes or comments. PDF documents are a widely used format for information gathering and sharing. So it goes without saying that users would need specific tools to help them edit and make changes to their documents. Apps to annotate and convert PDFs are plentiful and the best part about them is that all the notes, highlighters, and annotations can disappear once the changes have been made.
Highlight, Strikethrough, or Underline Text Online
Anyone who has reviewed or edited a hard copy text knows the importance of highlighting, strikethrough, and underlining specific phrases or passages. They help in providing easy referencing and retaining vital information about the text. While doing this in a hard copy text can prove messy and disorganized, performing these functions on a digital, PDF document is much simpler and more organized.
Apps for writing on a PDF give users the ability to perform the same functions on a digital document, but with the bonus of erasing those same highlights, annotations and comments once the changes have been completed. Users can mark up the text as much as they want, share them with others, and then erase them, all at the click of a button.
Replace Text Online
Replacing text online with a PDF note-taking app lets users remove unwanted text and insert new words to create a more concise and relevant document. Users can highlight and then delete the unwanted text and replace it right away. They can also create a dialog text box (like a sticky note) to add next to the text that needs to be removed so another user can replace it.
Delete Text Online
Annotation apps also give users the ability to delete text outright without having to highlight it or strikethrough it. Users can upload their document to an app and then review it to find the text that can be deleted. Once they have found it, they can highlight the text and delete it like they would in any other word processing program.
Add a Sticky Note Online
Not all apps to take notes on a PDF have this function, but for those that do, the process entails creating a sticky note, or a text box, to place next to a passage that needs to be changed or reworked. Users can click on the applicable icon, set the location of the sticky note, and type the text that they want to be added, removed, or changed.
Edit a Sticky Note Comment Online
One of the great things about editing a PDF online is the ability for multiple users to view and collaborate on the same text, often at the same time. This real-time collaboration is something that a program like Lumin PDF offers its users. With Lumin, users can add comments or annotations to a text, while a collaborator has the same text open on their browser.
Since Lumin can connect to a user’s Google Drive, Dropbox, or OneDrive account, all these changes are automatically saved. This compatibility also lets users who have access to the document see those same changes in real-time so they can respond right away to any notes or comments.
Delete a Sticky Note Online
Users can read notes left by another collaborator on the PDF and then make the changes required. Once the changes have been made, the collaborator can add a new note or reply to that note or they can simply delete the note to leave the text clean.
Add a Text Box Online
Adding a text box to a PDF document is a lot like leaving a note or making an annotation. Users can click on the appropriate icon to create the text box. They can then move the cursor to the point where they want to add the text box and drag it to the size they want. Once the text box has been created, users can add text or direct other collaborators to add text.
